DISPATCH 

Office MATHS aka Office/HR Coordinator

Make Noise is a crew of artists and musicians creating synthesizers to explore, experiment, and discover the unfound sounds.

MATHS is a critical module, multi-functional, supportive, and absolutely necessary to the modular system. Office MATHS will be responsible for a range of activities that keeps things working for our whole crew, everything from processing payroll and paying bills to filing reports and maintaining files. We are a small company, and we need someone with tenacity and flexibility as the role will morph and change right alongside of us. You’ll have a shared office, but this position will require you to be moving about our historic building in West Asheville. Gotta love people and paperwork!

Note: Strict Covid Protocols will need to be adhered to including mandatory mask wearing. Everyone on our team has received at least one vaccine so far.

Apply with a cover letter that tells us who you are and what you care about, and your resume, via email to kelly@makenoisemusic.com

specifications

  • Salary depends on experience.
  • Benefits include 100% paid for medical and dental insurance premiums, 401K and comprehensive retirement plan, vacation days, sick time, holiday pay, discounts on instruments, coverage for musician’s ear molds, and non-profit donation matching.
  • This position is FT Salary Exempt M-F 9:30-6pm, and might require limited occasional evenings and weekends.
  • Reports to CEO.

work includes

  • Manage staff work hours, PTO, sick time, and holiday pay
  • Purchase supplies
  • Co-manage facilities
  • Pay bills
  • Make remote bank deposits
  • Write and distribute memos
  • Collect and manage w-9s/1099s
  • Organize birthday and work anniversary celebrations
  • Organize annual bday song competition
  • Coordinate trainings for whole crew on a wide range of topics like racial equity, working through conflict, sexual harassment, consent, & inclusive language
  • Identify professional development based on ind. positions and skills
  • Update job descriptions per position annually
  • Develop further structure for review process
  • Update staff files as needed, and with each review
  • Work with crew to develop methods for feedback and continual reviews
  • Recruit new staff, alongside of leadership, with focus on equity and inclusion
  • Manage company LinkedIn page, coordinating posts with media team
  • Coordinate health insurance renewals and pop plan
  • Maintain employee handbook
  • Keep files/info for applicants
  • Keep new hire paperwork organized.
  • Keep files for NDAs
  • Orientation and paperwork with new staff
  • Assist with supporting community partners like Girls Rock Asheville, Willie Mae Future Sounds, Our VOICE, and many other nonprofits addressing oppression, equity, inclusion, and music education.

knowledge, skills, experience

  • Knowledgable about DEI. Cares about working with us to make our company and industry more inclusive.
  • Ability to communicate effectively and efficiently through email, on the phone, and in person
  • Deep love for music and sound, especially electronic music
  • Working with others brings you immense joy. You really want to support others and contribute to a positive work experience
  • At least 1-3 years of FT experience in admin, hr, or office management
  • Preferred familiarity with Quickbooks Enterprise for Manufacturing & GSuite. Can train.
  • Flexible. Creative Problem Solver. Positive. Tenacious. Organized. Joyful.